Delivered in-house by Ben as Global Product Line Finance Director at SLB, across a product line operating in 120+ countries.
83%Faster balance sheet close
85%Less reporting pack preparation
5XFinance team productivity
Month-End & Year-End Close
A close that runs itself, and shows you every open item.
We automate the reconciliations, checklists, approvals and statements behind your month-end and year-end close, so your team works on exceptions and analysis instead of spreadsheets.
3 days → 4 hoursbalance sheet close, real project
Sound familiar?
The problem we fix.
- Days every month preparing reconciliations in spreadsheets.
- Nobody can see what is open, who owns it or what is blocking the close.
- Action items get lost between emails, and the same issues come back next month.
- Year-end means late nights and missed deadlines.
What you get
What we build for you.
- 1Automated reconciliationsBank, AP to GL, AR to GL and fixed assets to GL reconciliations, matched automatically, with only the exceptions left to review.
- 2A live close trackerEvery task, owner, deadline and open issue on one screen, so nothing gets lost and you can see what is blocking the close.
- 3Statements that build themselvesP&L and balance sheet refreshed from your ERP, with AI-written commentary on the variances.
- 4Year-end, handled the same wayYear-end schedules and roll-forwards built on the same automated reconciliations, not rebuilt from scratch.
Power BIPower AutomatePower AppsSQLDynamics GPSAPOracleExcel
See what you get
Not another spreadsheet. Live reports your team actually runs the close on.
Every report is connected to your ERP, refreshed automatically, and drills down to the transaction. Pick one to see what it looks like.
Balance sheet reconciliation statusMonth-end close · Day 2
Illustrative exampleAccounts reconciled42 of 45On track for Day 3
Open reconciling items62 need sign-off
Unexplained differences0Every difference has a comment
AccountOwnerBalanceDifferenceCommentaryStatus
1010 Operating cashTreasury1,284,5600Agrees to bank statementReconciled
1200 Trade receivablesCredit & Collections3,912,3400Unapplied cash of 14,400 explainedReconciled
1500 Fixed assets, netFixed Asset Accounting6,450,9000Roll-forward agrees to registerReconciled
2000 Trade payablesAccounts Payable2,106,77512,400Invoice posted after cut-off, journal draftedIn review
2100 Accrued expensesBusiness units845,2100Commentary due Day 3Open
Profit & loss, actual vs budgetSeptember · in thousands
Illustrative exampleLineActualBudgetVarianceImpact
Revenue8,4208,080340Favourable
Cost of sales5,1704,930240Unfavourable
Gross margin3,2503,150100Favourable
Operating expenses1,9601,90060Unfavourable
EBITDA1,2901,25040Favourable
AI commentary · draft for review
Revenue is 340k ahead of budget, driven by two new contracts in the Southern region.
Cost of sales is 240k over, mainly higher freight costs on three large accounts. Gross margin still finished 100k ahead.
Operating expenses are 60k over on the timing of software renewals, expected to reverse in October.
Suggested question for the business review: are the new Southern contracts priced for current freight rates?
Accounts receivable to general ledgerReceivables · month-end
Illustrative exampleAR subledger (customer balances)3,926,740
Unapplied cash receipts, not yet matched to invoices(14,400)
Adjusted AR balance3,912,340
General ledger, account 12003,912,340
Unexplained difference0
Receivables aging
Current
68%
1 to 30 days
18%
31 to 60 days
8%
61 to 90 days
4%
Over 90 days
2%
Owner: Credit & Collections. Comment required on every balance over 90 days.
Accounts payable to general ledgerVendor liabilities · month-end
Illustrative exampleAP subledger (vendor balances)2,094,375
Invoice posted to GL after subledger cut-off12,400
Adjusted AP balance2,106,775
General ledger, account 20002,106,775
Unexplained difference0
Vendor liabilities due
Vendor A · due in 7 days184,200
Vendor B · due in 12 days96,450
Vendor C · on hold, disputed41,300
Vendor D · due in 30 days38,900
Owner: Accounts Payable. Disputed and on-hold balances need a comment before sign-off.
Bank reconciliationOperating account · month-end
Illustrative exampleTransactions matched automatically1,248 of 1,25699% matched
Exceptions for review83 over threshold
Unexplained difference0Signed off by Treasury
ExceptionTypeAmountAction
Customer deposit, 29 SepDeposit in transit12,500Clears next day
Supplier payment, 30 SepOutstanding payment8,760Timing only
Bank charges, SeptemberNot yet booked350Journal drafted
Client retentionLive from your ERP and billing data
Illustrative exampleClient retention91%Up 3 points on last year
Revenue retention108%Clients who stay are spending more
Clients at risk7Falling activity, needs action
Revenue from clients who stayed, by year joined
Most loyal clients, and who needs attention
Client A · 6 years · top 5 by revenueGrow
Client B · 5 years · buying more each yearGrow
Client C · 1 year · costs more to serve than it brings inReview
Client D · 3 years · activity down 40%At risk
Want every balance sheet account owned, commented and signed off on time? See how we put controllers back in control →
For controllers
Put your controller back in control of the balance sheet.
Tools alone don't fix a close. We also help you put a process in place that lasts: every balance sheet account has an owner, a deadline, a reconciliation and a comment, and the controller sees all of it in one place.
Balance sheet areaOwned byWhat they do every monthWhat the controller sees
Cash and bankTreasuryReconcile every bank account to the GL and explain outstanding itemsMatched, exceptions, sign-off
Accounts receivableCredit & CollectionsReconcile the AR subledger to the GL; comment on aging, disputes and unapplied cashAging, collection risk, open items
Accounts payableVendor liabilitiesAccounts PayableReconcile the AP subledger to the GL; explain cut-off, holds and disputesCut-off issues, vendor balances
Fixed assetsFixed Asset AccountingRoll forward additions, disposals and depreciation to the GLRegister agrees to GL
Accruals and prepaidsBusiness units and FP&ASupport and comment on every balanceUnsupported balances flagged
Clear ownership
Every account is assigned to a department and a person, so there is never a question of who fixes what.
Commentary built in
Owners explain their balances where the numbers live, not in emails. Last month's comments carry forward.
Deadlines that chase themselves
Automatic reminders and escalations, so the controller stops chasing people and starts reviewing.
Tools you own and control
Built in your Microsoft 365, documented and handed over. No black box, no subscription to us. It keeps working after we leave.
Proof
Balance sheet close: 3 days to 4 hours.
Read the full case study →
How it works
Three steps. No surprises.
12 weeks · fixed fee
Diagnostic
We map how the work happens today and rank what to automate by hours saved.
2Typically 4 to 12 weeks
Build
Quick wins first, built inside your own Microsoft environment.
3You own it
Handover
Training and documentation. No licence fees to us, no lock-in.
Questions
Common questions.
We are short-staffed. Shouldn't we just hire?
Usually not. Adding people to a manual process makes it bigger, not faster. Once the reconciliations and hand-offs are automated, your existing team handles the close and has time left for analysis.
Which reconciliations can you automate?
Bank, AP to GL, AR to GL and fixed assets to GL are the most common, plus other balance sheet reconciliations built the same way.
Will it work with our ERP?
Yes. We work with Dynamics GP, SAP, Oracle and most other ERPs, through a direct connection, an API or a structured export.
How long does it take?
Most teams see the first automated reconciliation live within a few weeks. A full close automation typically takes 4 to 12 weeks.
Other services: Finance Transformation & CFO Advisory →Audit-Ready, All Year →Client Retention Intelligence →Bookkeeping & Payroll →Tax & Compliance →Data Readiness & Cloud →